A regular meeting of the Roscommon County Board of Road Commissioners was held at 7:00 p.m., July 10, 2008 at the Road Commission office. Present: Chair Jackie S. Bertsch. Vice-Chair Kimberly Akin, Members George E. Pappas, and Clint L. Stauffer, Manager Timothy L. O’Rourke, Asst. Mgr./CFO Gloria J. Burns, and Equipment Supt. Scott Eckstorm. Commr. Larry V. Paxton was absent. Guests present: Bill Ancel, Mary Warne, Bob Warne, Dixie Rader, Joyce Golden, Rick Mengel, Bill Wilson, Jim Hall, Fred Hoewe, John Taylor, Larry Goulet, Dorothy Sunman, Wayne Hall, Bob Bennett, Greg Douglas, Denton Twp. Supervisor Fred Chidester, Henry Hermani, Tom McLellan, Terry Maas, Kenneth & Suzanne Reeves, and Rick Meeks.

1. Motion by Akin, second by Pappas, that the Agenda be approved as presented. All ayes.

2. Motion by Pappas, second by Stauffer, that minutes of the June 26, 2008 regular meeting be approved as presented. All ayes.

3. Motion by Pappas, second by Akin, that bills and payroll due in the amount of $316,203.45 covered by vouchers #8297-8298, be approved as presented. Roll Call Vote: Pappas-Aye. Stauffer-Aye. Akin - Aye. Bertsch-Aye. Absent-Paxton. Motion carried.

4. Bids for the seasonal supply of grader blades were opened and read. As recommended by Staff, motion by Pappas, second by Akin, that they accept all bids and purchase in the best interest of the RCRC. All ayes.

5. Cash Flow and Budget sheets prepared by Gloria Burns were reviewed. Board will receive reports on a quarterly basis.

6. MCRCSIP Board of Directors Ballot was cast.

7. Traffic Speed Monitor was discussed. Motion by Pappas, second by Akin, that we purchase one ValuePro 2008 with recommended add-ons for a maximum cost of $6,875.00. All ayes.

8. Date/time for Annual Ride Around was set for July 22, 2008 at 8:30 am, with estimated ending time of 1:30 pm. Manager will invite township officials and other interested parties.

9. State Electronics quote for radio equipment was reviewed. Tower rental would no longer be necessary after purchase, however we are currently tied into a one-year Agreement. Motion by Pappas, second by Stauffer, that we purchase needed equipment at a cost of $14,920.00. The RCRC’s previous antennae and wiring will be sold. All ayes.

10. Pine Bluffs drainage issue and proposed compromise was discussed. Proposal was presented to the RCRC by the HLPOA. Lakeside group (West side of road) to pay for a survey and the installation of check dams and headwalls, monitor the flow via annual RCRC permit, and adjacent owners on the East side of road would need to agree that water could be stored on their side of road. The expected Agreement between property owners has not been received. West side owner stated he would provide a letter. Manager would like to monitor the culverts as they are before doing anything. Motion by Pappas, second by Akin, that the matter be tabled until July 24, 2008 or until the Manager has new information to provide. All ayes.

11. Motion by Akin, second by Pappas, that Richfield Township be allowed to rollover their 2007 and 2008 allocation for future use on Airport Road, west of Old 76. (Approx. $21,231.68) All ayes.

12. Motion by Pappas, second by Akin, that Manager O’Rourke be the authorized voter at the NMARC Annual Conference and that Chair Bertsch be named Alternate. All ayes.

13. Deer Run Property Owners Association has requested abandonment of the non-certified portion of Ionia St., Denton Twp. Public Hearing was scheduled for August 28, 2008 at 6:00 p.m.

14. Correspondence: 1) Gerrish Twp. Building and Zoning Dept. regarding renovations, permits for buildings on Grosbeak Blvd.. 2) Soverign Park Case. Settlement Conference/Final Pre-Trial Hearing scheduled for 9/3/08 @ 2:30 pm. 3) Denton Twp. letter in support of Ionia St. abandonment. 4) Southeast Council invitation was received.

15. Manager/Engineer’s Report

16. Commissioner’s Reports: 1) Pappas requests update on fading Lake James striping. 2) Pappas stated that compliments for the crew were received from Waco Road resident for taking great care of the road. 3) Akin: Lake James striping. 4) Stauffer: Outstanding job is being done on dura-patch/crack sealing around the county. 5) Bertsch: Has a grate been ordered for the catch basin at Fred’s Restaurant in Roscommon. Yes, however it is a special order due to its odd size.

17. Suzanne Reeves, Roscommon. Water drainage problem in the Nancy Sue, Eric Dr., James Dr. area is flooding her property. Ms. Reeves requests something be done to relieve this problem. Road Commission will be meeting with the Drain Commission and County Commissioners about this area and several others that need drainage districts. They will meet July 23, 2008 at 9:00 am in Roscommon.

18. Wayne Hall spoke to the Board in regard to recent pickup bid. Suggests bids be accepted in the fall, rather than during the summer months. Suggests offering local bidders 5% leeway.

19. Dorothy Sunman, Deer Run Property Owners Association, thanks the Board for attention given to their Ionia Street, Denton Twp., request.

20. At 9:10 pm, motion by Akin, second by Stauffer, that after a 5 min recess Board enter Closed Session for discussion on pending/active litigation. All ayes.

At 9:35 pm meeting reconvened. There being no further business to come before the Board, Chair Bertsch declared the meeting adjourned. The next regular meeting will be held at 7:00 p.m., July 24, 2008 at the Road Commission Office.

(Minutes subject to Board approval)